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How to export contacts from Office 365/Outlook Web Access


Getting the Contacts From Outlook Web Access

To manually copy the contact information into a text file: 

  1. Click the folder in Outlook Web Access that contains your contacts. You will see the contact details, such as name, email address, etc. 
  2. Click and drag your cursor so that you have selected the contacts.
  3. ClickEdit > Copy to copy the information.
  4. Open a plain text file (TXT) in a program such as Notepad.
  5. ClickEdit > Paste to paste the information.
    Note: If you have many contacts, Outlook Web Access may split them into several pages. Click the page arrow and repeat these steps until you have copied the contacts from all pages into the text file.
  6. ClickFile > Save As.
  7. Save the text file to somewhere you can easily locate it.

Next, you will want to move the list into Microsoft Excel for easy uploading.

Moving the Contacts to Excel

To transfer the contact information into Microsoft Excel 2007: 

  1. Open Excel, which should open a new file by default.
  2. ClickData > From Text.
  3. Select the text file that contains your contacts.
  4. An import wizard will appear.
  5. Choose "Delimited" and clickNext.
  6. Under Delimiters, choose Tab and Space and clickNext.
  7. ClickFinish.
  8. Choose Existing Worksheet and clickOK. The contacts should now appear properly split into multiple columns in Excel.
  9. Move the email address to the first column for ease of import. You can also label your columns, though this is optional.
  10. ClickFile > Save As.
  11. Under Save As Type, choose CSV (Comma Delimited or *.csv).
  12. Save the text file to somewhere you can easily locate it.
  13. Click OK on the message "The selected file type does not support workbooks that contain multiple sheets".

Once you have the CSV file, you can email it to and we will be happy to upload it for you.

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